PRIVACY POLICY – Mathias Venture Studios LLP
Last updated: December 2, 2025
1. Information We Collect
We collect necessary information to provide our coworking services, manage your membership, and ensure a secure operating environment. This includes, but is not limited to:
1.1 Personal Information
- Name, professional contact details (email ID, phone number, physical address)
- Company details, associated legal entities, and professional titles
- Official identification details required for membership and background verification
- Financial information for billing and subscription payments
1.2 Usage and Facility Data
- Digital and physical access logs to the premises (keycard/biometric records)
- Network usage logs for security monitoring and compliance
- Visual monitoring data (CCTV footage) strictly for safety, security, and asset protection of the premises
1.3 Workspace Interaction Data
- Records of facility use, such as meeting room bookings and utility consumption
- Data related to service requests, maintenance tickets, and facility inquiries
- Communication logs or feedback provided through official member channels
2. How We Use Your Information
Your data is essential for delivering our services efficiently and maintaining security:
- To process, activate, and manage your membership contract and recurring payments
- To grant secure access and operational facility services as per your plan
- To ensure the safety, security, and regulatory compliance of all members and staff within Mathias Venture Studios
- To send critical service communications, including policy updates, maintenance notifications, and payment alerts
- To fulfill legal obligations, resolve disputes, and enforce our terms and conditions
- To conduct internal analysis to enhance service quality, facility layout, and member experience
4. Data Security
We employ robust administrative, technical, and physical security measures designed to protect your data from unauthorized access, alteration, disclosure, or destruction. These measures are continuously reviewed and updated.
While we strive for maximum data protection, no system is entirely foolproof. We urge you to use secure practices when interacting with our digital services and facilities.
5. Member Responsibilities
Members are expected to actively participate in maintaining security within the shared workspace:
- Members must secure their personal and proprietary devices, documents, and data at all times.
- Members are responsible for the confidentiality and non-sharing of their individual access credentials and passwords.
Mathias Venture Studios LLP expressly disclaims liability for any loss, theft, or damage to personal belongings, devices, or data within the premises.
6. Data Retention
We retain personal information for the duration required to maintain your active membership, fulfill contractual obligations, meet the purposes outlined in this policy, and comply with all applicable tax, accounting, and legal requirements.
7. Your Rights
In accordance with applicable Indian privacy laws, you possess certain rights regarding your personal data. You may submit a request to:
- Access and receive a copy of your personal data held by us.
- Rectify any inaccurate or incomplete information.
- Request the deletion of your personal data, subject to our ongoing legal and operational retention needs.
8. Contact Information
Please direct all privacy-related inquiries, concerns, and rights requests to our Data Privacy Contact:
Email: v.rajendran@i2india.in
